![]() If you need to reference any sources, follow the Harvard System – an industry standard. However, giving quotes from authority sources centre stage is appropriate and professional. You are not a primary school teacher and your words and wit should be able to underline the message for you. Try to keep all of the copy concise and relevant. Nothing puts off the average reader like an endless stream of text. White spaces can make the rest of the document clearer and easier to read. Shouting is not the tone of voice for the consummate professional. If you wish to use headings, secondary headings and tertiary headings – create a hierarchy so it is immediately obvious how significant the headings are in relation to the copy. Similarly, formatting sub-headings to be consistent can differentiate these from main headings. Making sure your headings are consistent offers clarity to a document. Chart Consistencyĭon’t show off with all the different charts you can produce – sticking to the same style can make the results easier to read and conclusions easier to extrapolate. Consistent Formattingĭon’t switch between numbers and bullet points – retain consistent formatting throughout to keep the message on track. No nicknames or unnecessary shortened versions. Make sure the method in which you reference your brand is consistent throughout. Check the CMYK or RGB codes to be doubly certain it’s the same tone. When you are chucking a little colour into the mix, just make sure it’s always the same tone to retain consistency. By smartly incorporating different colours, your document will be read more than a standard black and white page. Be Smart with Colour UseĬolour adds a professional touch to documents, and can help to highlight key areas. If your document is going to cover more than eight pages, it is prudent to create a content page. Any smaller and it can become hard to read, any larger and it starts to look like a sight chart. The 12 point font size is standard for printed documents. Control the FontsĪbsolutely limit yourself to a maximum of three fonts in a document, fewer if possible. So to give you a helping hand, we have put together 30 helpful tips to ensure your business documents look their professional best. Poor printer practices could compromise the professionalism of a business document and could undermine the purpose and target of a report, presentation or pitch. You don’t get a second chance at first impressions, meaning it’s vitally important all your printed business documents are created to the correct corporate standards.
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